All hardcopy use: photocopy, fax in hardcopy, distribute in hardcopy
Internal digital use: email, post to intranet, scan, store
To ensure joining is as simple as possible there are a few things you need to consider
before filling in your application. Firstly, to complete this online application,
you will need to provide Copyright Agency with an email address. If you do not have an email
address, please contact us and we will send you a paper application form.
Copyright Agency’s policy is to remit member payments by electronic funds transfer (EFT). To
facilitate these payments, Copyright Agency needs you to provide your banking details. If you
do not provide these details your application will be rejected. Please note that
payments not made via EFT may attract an administration fee. For further information
please contact us.
- Becoming a member of Copyright Agency - an information sheet.
- FAQs about membership.
Individual is a term used to identify natural persons. If you are applying for membership
as a trust, company, partnership or other entity other than an individual please
The name in which your Copyright Agency membership is recorded will be based on the entity name
associated with the ABN you provide in your application.
The reason Copyright Agency needs your year of birth is to separate authors of similar name.
It would also be used for statistical purposes in demographic profiling and reporting
of author members of Copyright Agency.
If you are applying for membership as an agent, Copyright Agency will contact you to obtain a
complete listing of the authors/creators you represent.
Copyright Agency uses the date of death to determine the duration of copyright. In most cases,
copyright lasts for the life of the creator plus 70 years.
If you provide details of an alternative contact you are authorising Copyright Agency to disclose
information about your membership to person named as your alternative contact.
Under the Copyright Act 1968, educational institutions, Commonwealth, State
and Territory governments are authorised to use copyright material provided they
comply with certain obligations, including agreeing to pay copyright owners equitable
remuneration for that use. As the declared collecting society for the Statutory
Licence Schemes, payments of equitable remuneration are made to Copyright Agency and subsequently
distributed to member rightsholders whose works have been identified as copied or
otherwise used during a Copyright Agency survey.
In becoming a member of Copyright Agency, you enable Copyright Agency to pay you equitable remuneration from
educational institutions, Commonwealth, State & Territory governments that reproduce
and communicate your Works.
By participating in the nominated licence schemes you are granting Copyright Agency the non-exclusive
right to sub-license third parties (i.e. Copyright Agency licensees) to reproduce and communicate
your work(s) under each respective licence scheme.
The term Reproduce is used throughout the Copyright Act 1968,
and is taken to include photocopying, printing to paper, copying by hand and the
making of overhead transparencies. Copyright Agency's Commercial Reproduction Licence Schemes
currently include the corporate, document delivery, local government, press clipping,
not-for-profit associations, religious organisations and funeral directors licence
Viscopy administers all the rights in your artworks including reproduction, publication and communication, except for statutory licensing.
This gives Viscopy permission to license the reproduction of your artwork to the widest range of potential clients,
including businesses, public galleries, broadcasters, film and video producers, publisher, museums, galleries,
auction houses and educational institutions and governments.
•You apply for membership of Copyright Agency for payment of copyright fees received by Copyright Agency under the Australian statutory licences for educational institutions and governments;
•You Authorise Viscopy to collect on your behalf any copyright fees received by Screenrights under the Australian statutory licences for educational institutions and governments for retransmission by Pay TV providers and others of free to air television programs;
•You authorise Viscopy to collect on your behalf any copyright fees collected by Viscopy's foreign affiliates under statutory and other licences in other countries;
•You acknowledge that Viscopy deducts a commission from statutory licence fees collected on your behalf from Screenrights and overseas affiliates.
In order to participate in Copyright Agency's New Media Licence Schemes, members must control
the right to Communicate and the right to scan or otherwise
a Work in an electronic form. Copyright Agency's New Media Licence Schemes
currently include the corporate intranet, digital press clipping, and various on-line
schemes offered by aggregators on a subscription or pay per view basis.
To help Copyright Agency more efficiently match the usage information collected in our surveys,
it is helpful if you provide the details of the type of works you create and where
they might normally be found.
The information you provide will help Copyright Agency ensure money allocated for the use of
your newspaper and/or magazine articles/photographs is distributed correctly. We
only require your employment history from the past five-to-seven years.
If you are unsure please provide approximate dates.
Helps Copyright Agency match the Member supplying the work details to the supplied Contributor,
Shareholder, Payment Shares and Work information.
By selecting Pay Another Member you are authorising Copyright Agency to make payments to the
nominated member named. Directions to pay another member can be lodged by a Member
or by an original payment shareholder who is represented by a Member.
Please supply the best contact details that Copyright Agency can use if we need to contact you again.
A website comprises many different items of content, including text on webpages, images and downloadable files.
Whether or not you own copyright in each of these items will usually depend on your arrangements with the creator
of the content. Many websites contain items with permissions, but the copyright remains with the creator of the item.
Buying an Indemnity insures you if your staff or students have
breached copyright for this material in the past before you purchased
Your username (email address) and password, once received, can be used to login
to the Copyright Agency Online Facility. You will be able to manage your account and renew
your licence with Copyright Agency via this facility.
An associated institution is any entity intended to be administered under this licence.
To calculate your FTE students for VET level courses, add up total number of student hours and divide by 540.
As an example: if you have 100 students studying 10 hours per week
for 10 weeks, the calculation would be:
100 (students) * 10 (hours) * 10 (weeks) = 10,000
Then divide the 10,000 hours by 540 to get the number of FTE students:
10,000 / 540 = 18.52.
Gross receipts means annual gross turnover from all training activity including, without limitation:
a) all student fees including, enrolment fees, tuition fees, library fees and course material fees;
b) fee for service training; and
c) government funded and employer funded placements.
List the specific masthead(s) or title(s) (e.g. Sydney Morning Herald, Herald-Sun,
West Australian News etc) you have been directly employed by. Or, if you have supplied
material to a publisher/company for use in various titles or written for a specific publisher,
refer to Publisher Employer.
List the name of the publisher(s)/company(ies) that you have been employed by (e.g. Fairfax, ACP, Rural Press etc).
You may have also contributed to various specific mastheads or titles in which case,
refer to Newspapers/Magazine Employed by.
The payment model used to allocate payments to you for your work is also how we record those works in our database.
individual payment shares are recorded for each shareholder in the work and each shareholder receives only their share
Copyright Agency’s standard scheme of allocation where only one shareholder is paid for the work and is then required to
on-pay all other shareholders. Where an author and a publisher are both members, the allocation is made to the author.
Where more than one author is a member, we allocate to the first alphabetically named author.
You may download an Excel version of the claim file for offline processing. Once updated the file is then to be uploaded via the claim upload area and processed by CAL. You must ensure that the Excel is processed with the correct formatting and also return all records within a single file to be uploaded (The system will not accept or process multiple files).
Put a 'Y' for each record against the column Claim, Unclaim or Defer to indicate what action you wish to partake. Please ensure that you do not mark a row with more than one 'Y'.
For items marked as unclaimed ('Y' in Unclaim column), you must enter the reason for unclaiming as either R, L or C.
R = Rights holder/Shareholder incorrect (default option)
L = Licence/Mandate restriction
C = Collecting Society restriction
When you are ready to upload this will trigger the completion of the claim process. The Warranty must be ticked to complete this action. Only the Member or Claim Contact may perform this action. Upon upload the system will check the file type is either .xls or .xlxs Excel types. Once uploaded the claim will go into 'Processing' status for a period until payment can be made. If there are any problems CAL will contact you for verification or resubmission of the information.